Welcome to the World of Virtual Events

About Us

               


 

Xtendevent allows exhibitors and visitors anywhere to save on travel, accommodation, and other costs while enjoying the features of a virtual event from any convenient Internet-connected desktop or mobile device.


Xtendevent can increase participation in events, add value to the participant’s event experience, and generate quality leads and valuable insights into visitor behavior for organizers and exhibitors.


Xtendevent is a collaborative online communications service for event managers to customize an event environment and present Livestream video, webinars, and exhibitors to attendees from the environment. Like ‘bricks and mortar’ event venues, Xtendevent spaces include an entrance Lobby, Exhibition Hall, Networking Lounge, Conference Auditorium, Media Centre, and Help Desk. The spaces are custom branded for the event and event sponsors, partners, and advertisers. Speakers are presented from the Auditorium and companies exhibit from booths in the Exhibition Hall. Each exhibitor booth and the content that companies want to make available to attendees from the booth, is customized to specific corporate requirement.


Sales representatives are assigned to staff the booth and receive a notification when an attendee requires attention. The representative, wherever globally located, simply connects to present products and to communicate with the attendee at their booth.


Solutions


An event community can participate from anywhere in the world. There are no travel or hotel expenses, health risks, venue size restrictions, or time zone limitations. Everyone simply connects via the Internet.


Each event is designed to drive leads and sales and customized to allow communities to collaborate and enjoy a relevant and productive networking experience. Xtendevent can be enabled for a variety of applications that include:


Trade Shows and Exhibitions

Outbound Trade Missions

Conference Solutions for Venue Owners

Corporate Product Launches

Association Summits

Skills Training

Educational Outreach 

Job Fairs  


 


 Event Owners, Organizers and, Managers


Hosting an interactive, collaborative, and experiential event with Xtendevent allows you to reduce in-person event costs, reach new prospects, build your brand, engage your audience, and drive exhibitor and attendee leads. Events also generate sales leads for participating exhibitors. 


Increased Attendance

Social distancing constraints do not apply to online events that remove logistic and financial barriers to attendance making these are more accessible to a wider audience.


Measurability

Measurable results. Detailed real-time downloadable Organizer and exhibitor leads


Ease of uptake

Since the onset of the COVID-19 pandemic, business audiences have adopted digital meetings or viewed live-stream content, and as such, the adaptation process is minimal.


Customization

Event environments and exhibitor booths are fully customizable


Unlimited Conference Live Streaming

Create a dynamic sponsor-branded ongoing Conference Speaker Program


Attendee to Exhibitor video calls

Attendees interact with exhibitors face-to-face on a video call.


Generate Revenue

Virtual booth sales and site-wide advertising and branding opportunity to boost traffic and value for sponsors


Networking

Attendees build selective relationships from sponsored networking breakout chat rooms, selective business matchmaking, video calling, real-time chat, and more


Exceptional Value at Affordable Prices

Manage multiple individually customized events from your domain. With integrated event registrations, easy onboarding for unlimited exhibitors, unlimited Live stream Conference / Speakers/Sessions, unlimited attendee-to-exhibitor live stream video call meetings, and exceptional support, request a demo, reach out on +27814223503 or email us at service@xtendevent.com now



Exhibitor Self Service Tools  


Exhibitors can manage:  

  • Choice of booth design and colour
  • Booth menu navigation button and text colours 
  • Add multiple sales representatives
  • Video to display from the booth
  • Company profile and unlimited products and services 
  • Unlimited product and other videos
  • Upload catalogs and other collateral and make available from the booth for attendees to save to electronic briefcase
  • Business matched buyers and address book
  • Schedule video call meetings with attendees
  • Download detailed attendee leads to MS Excel

 

Features 

  • Accept and engage meeting invitations
  • Reply, accept and respond to RFQs
  • Reply to booth Attendee messages
  • Accept Network Invitations and message new Network Member
  • Manage Address Book
  • Export detailed Leads for all Attendees to Virtual Booth to MS Excel

If online, the Exhibitor will receive an automated email referring the Notification type when any attendee:  

  • Leaves a message for Exhibitor at Booth
  • Requests a quotation (RFQ)
  • Wishes to Chat to Exhibitor
  • Invites Network Connection

If offline, the Exhibitor will receive an automated email referring the Notification type


The Attendee Experience

Attendees to the virtual event can manage their conference calendar and watch live stream conference speaker and panel discussions, visit and engage exhibitors on virtual booths, view products, request meetings, video call exhibitors, request and manage product quotations and network invitations, leave messages for offline exhibitors, collect exhibitor brochures and other collateral from booths and the Media Centre to an electronic briefcase and network selectively with other attendees in the Networking Lounge


 

 

The Entrance Lobby


Attendees first arrive at the event Lobby, can watch a welcome or introductory video, and can navigate through the Virtual event. Attendees can also view and link to other events owned by the Organizer as well as view and visit the Organizer’s Sponsors and Partners.


Exhibitor Hall


Attendees can filter Exhibitors and products by country, state, industry sector, product category and, HS Code and,visit Exhibitors on virtual booths.

 

 

Attendees can:

 

Visit Exhibitor on Booth

View the Exhibitors Company Profile

View products in detail, request a quotation (RFQ) for any specific product and manage replies.

Gather catalogs to briefcase

View services

Invite exhibitors and visitors as private network connections 

Schedule meetings, chat, and video conference with exhibitors

Leave messages for offline exhibitors who receive triggered email notification

 

 

 

When visiting any exhibitor booth, the Attendee is provided a menu at the bottom of the screen, to navigate to My Profile, My Quotation Requests, and My Invitations to Network that direct to these functions at the Attendee’s Back Office.